Thursday, November 29, 2007

Memorandum of Association

1. Name of the Organization: People's Development Organization
2. Abbreviated name of the Organization : P.E.D.O
3.Registered address: Zoveng ,Manipur state,India.
4.a) Administrative Office: Zoveng,Manipur State,India.
5.Registration no: 19th September 1981 under Indian Societies Registration Act,XXI of 1860
6.Area of Operation: The organization shall operate and carry on developmental works throughout All India from time to time as determined by the members of the organization.
Aims and Objects: PEDO has the following broad aims and objects:-
1)To create and involve the SC/ST,minority groups and rural people irrespective of sex,race,religion,caste or creed etc in active participation with their sole voluntary spirits towards the constructive development works for dynamic programs of all branches of knowledge,materials,financial,etc for achieving planned economic and social goals and above all sustainable environment for posterity.
2) To inculcalte in the villagers the quality of leadership,disciplinary team spirit,self-reliance and social justice so that they may be prepared and equiped well to work for themselves and for others.
3)To take up schemes and projects for contruction of houses,latrines,drains,culverts,checkdams,irrigational channels and inter village roads,bridges etc for alleviation of poverty,creation of durable assets,shelters and higher standard of living.
4)To take up schemes and projects with a view to provide pure drinking water facilities,electricity,solar equipments,biogas etc to the rural poor.
5)To impart training with innovatives and improved methods in science and technology and to work for the development of agriculture,horticulture,pisciculture,piggery,dairy,poultry,apiculture and small scale industries and also for protection of environment.
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7)To open and contruct rural health services centers with a special view to provide medical facilities to the poor and needy massess where such kind of facilities are not available.
8)To organize and maintain educational institutions for giving training and coaching to the students belonging to educationally backward SC/ST and minority communities and other groups.
9)To preserve and develop wastelands,forests and to adopt social forestry programs providing awareness and training facilities among the hilly tribals and rural people and to find out alternative methods to the wasteful shifting cultivation.
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12)To set up fruit processing centers in suitable places of rural asnd hill areas of the state.
13)To set up information and library in rural and backward SC/ST areas.
14)To support the cause of the bonded labourers,child labourers and women of the rural and hilly areas.
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19)To run orphan schools,aged home centers,rehabilitation centres for drug addicts,handicapped,mentally retarded,downtrodden men and women and homeless children for a better living and upbringings.
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31) To run institutions for the disabled persons such as blind and deaf schools,vocational training centres,open shelters for destitute women etc.

RULES AND REGULATIONS
1. In the interpretation of these articles, under there is something inconsistent with subject or context otherwise requires:-
Organization means
Words imparting the masculine gender shall be taken to include the feminine gender.
Words in the singular number shall stand for plural number and vice-versa
“Year” means the period commencing from the 1st April and ending on the 31st March.
“Committee” means the “Managing Committee/Executive committee” of the organization and
“Sub-Committee means a committee of committee appointed by the managing committee of the organization.
2. Name of the organization shall be
3. The address of the registered office of the organization shall be Zoveng,Manipur, State, India
4. Date of commencement of the organization shall be the 10th October 1980
5. MEMBERSHIP
Any person male or female who is fully qualified for membership and agrees to abide by the rules and regulations of the organization and who is desirous for striving for the attainment of the objective of the organization may be admitted as members
6. QUALIFICATION FOR MEMBERSHIP
Any person of this eligibility to be a member of the organization
Should be above 18 years of age
Should not e one who is incompetent to law to enter into contractual obligation
Should be one willing to work for the attainment of the aims and objects of the organization
7. CLASSIFICATION OF LEADERSHIP
There shall be the following types of membership of the organization.
Ordinary members
Life members
Patron members
Organizational members
Honorary members
Every person who shall pay a subscription of Rs.10/- (Rupees Ten) only per month of Rs. 120/-(Rupees one hundred twenty) only per year shall be an ordinary member. An ordinary member shall be member of the organization only for the period covered by his subscription.
b) Every person who shall pay a subscription of Rs. 500/- (Rupees five hundred) only per month or more either in one sum or 12 monthly instalments within one year shall be a life member of the organization
Every person who shall pay a subscription of 1000/- (one thousand) only or ore either in one sum or 12 monthly instalments shall be patron member. A patron member shall be a member of the organization for his life
d) Any voluntary organization/Society/Institution which pay a sum of Rs. 250/- (Rupees two hundred fifty) only or more as an annual fee shall be an organizational member. They may send one representative from their organization to attend the General Body meeting. Such representative shall have the right to vote.
e) The Executive Committee may enroll any person dedicated to constructive works and who is having belonging to the aims and objects of the organization willing to service in the field in future as Honorary member. An Honorary member shall hot not pay subscription. He shall have no right to vote in any meeting of the organization.
8. MODE OF ADMISSION FOR MEMBERSHIP
1) Persons desirous of becoming member of the organization shall sign he application form prescribed for the purpose or may applied in their own hand writing and pay the amount prescribed for the category of membership applied for as specifies=d in rule 7(a), (b), (c) and (d) of the Rules and regulation.
2. The application shall be submitted to the Secretary of the organization.
3. The Secretary shall place the application before the managing committee whose decision on the admission of members shall be final
9. CESSATION AND REMOVAL O MEMBERSHIP
A person shall cease to be a member of the organization:-
On his death
On his resignation in writing and acceptance of the same by the Managing Committee
On his being mentally disabled or incompetent to enter into contractual obligation
On his failure to pay the subscription within the due date
Any person whose activities are considered detrimental to the interest of the organization can be removed from the membership of organization by a decision of the simple majority of the members present and voting at the meeting of the General body of the organization specially convened for the purpose.
10. RESIGNATION FOM MEMBERSHIP:-
Any member who is desirous of resigning from the membership of the organization shall apply in writing to the President. The application shall be discussed in a Managing Committee. The effect of resignation shall take from the date of acceptance by the Managing Committee
11. MAINTENANCE OF MEMBERS REGISTER:-
The organization shall maintain at its registered office a register of its members and shall enter therein he following:-
The name and address of each member
The date on which the member was admitted
The date on which the member ceased to be a member
12. COMPOSITION OF GENERAL BODY:-
The General Body of the organization shall consists of the category of members mentioned in Rule 7 of the Rules and Regulations.
13. POWER AND FUNCTIONS OF THE GENERAL BODY:-
The ultimate authority of all matters relating the general administration of the organization shall vest in the General Body. The General Body shall not, however, interfere with the action of the Managing Committee done in accordance with the Rules and Regulations of the organization. Among others the power of the General Body shall be the following:-
Election of the Managing Committee members
Consideration and adopting of the annual report, audit report and audited annual statement of accounts and balance sheet of the organization
Amendment of the memorandum and rules and regulations
Such other reports, returns and statements as may be required from time to time or as may be prescribed by the Registrar of Societies of as may be prescribed in Act and Rules
Annual Budget
Transaction of any business concerning the organization form which due notice has been given within the prescribed time.
14 ANNUAL GENRAL BODY MEETING
The meeting of the General Body shall be held within one month from the closing of the financial year and the following business items shall be transacted in the such as a meetings: -
To discuss the annual report of the Managing Committee balance sheet and audit report.
To receive and adopt the audited statement of accounts, balance sheet and the audit report.
Election of the new member of the Managing Committee, if any.
To adopt and approve that annual budget.
To appoint internal auditors of the ensuing year,.
To transact such other business as may be brought by the Managing Committee.
15. QUORUM OF THE ANNUAL REPORT GENERAL BODY MEETINGS:
Two-third of the members entitled to vote in the up to date members register shall from the quorum of such meeting. For an adjourned meeting no quorum is necessary.
16. SPECIAL GENERAL BODY MEETING: -
The Managing Committee at its own motion or compliance of a directive from an authority any call a Special General Body Meeting at any time.
A Spcial General Body Meeting may also be convened on receipt of a requisition made in writing addressed to the president by not less than 15 or one-third of the members entitled to vote, whichever in loss.
For Special General Body Meeting in (ii) above on receipt of the requisition the Hanging Committee shall for with in a fortnight. On the refusal of the Secretary to convene the meeting. In case the President himself shall convene the meeting the requisitionized themselves shall convene the meeting.
17. QUORUM OF SPECIAL GENERAL BODY MEETING: -
For the Special general body meeting also two-thirds of the members entitled to vote in the upto-date membership called, at the own motion of the Hanging Committee or at the directive from the authority no quorum is necessary. However, for the spcial case the quorum is not formed the matter shall not be discussed. The meeting shall be adjourned.
18. SERVICES OF NOTICE OF GENERAL BODY MEETING: -
A clear 15 days noticed in writing shall be given to all the members specifying the date, hour and place fixed for holding the meeting and shall state the business to be transacted at the meeting. The notice shall be given by using both or either of the the following means: -
By circulation among the members and getting signature of the members thereon are taken on having received the notice.
Sending by post under certificate of posting.
19. COMPOSITION OF THE MANAGING COMMITTEE AND ELECTION OF MEMBERS:
The Managing Committee shall consist of 7 (seven) members.
The members of the Managing Committee shall elect from among themselves one President, Vice-President, one Secretary, one Assistance Secretary and one Treasurer.
The election of the Managing Committee and the office bearers may be done either by secret ballot or by show of hands according to the convenience of the society unless otherwise provided in the Act and the Rules.
Any bonafide members of the Society who are submitted before 3 (Three) months from the date of decision may be elected to be the members of the Managing Committee.
Causal vacancies may be filled in by cooption by the Managing Committee from the bonafide members of the organization admitted before 3(Three) from the date of cooption.
Any person co-opted by the Managing Committee shall be 4(four) years fro the date of assuming charge.
any retired member of the Managing Committee shall be eligible for re-election.
The services of the Members of the Managing Committee shall be gratuitous.
20. RESIGNATION AND REMOVAL OF THE MANAGING COMMITTEE MEMBERS AND OFFICE BEARERS.
The mode of registration Committee other than the President who is willing to resign from being a member of the Managing Committee shall tender his registration in the writing to the President.
Any member of the Hanging Committee other than the President who is writing to resign from being a member of the Hanging Committee shall tender his resignation in writing to the President.
In the case of the President the application shall be tender to the Vice-President.
The application for resignation shall be placed before the Hanging Committee and effect of the organization shall take from the date of acceptance of the Hanging Committee.
Any Managing Committee members who activations are considered detrimental to the interest of the organization can be removed from the Managing Committee by a decision of the majority of the members president in the General Body of the organization specially convened for the purpose and the vacancy shall be filled up either by election or co-option by the General Body Meeting Committee Member decision of the General Body to do so.
21. POWERS AND FUNCTIONS OF THE MANAGING COMMITTEE:-
The Managing Committee shall exercise all the power except those reserved for the General body to which the Committee answerable. The committee is answerable . The entire administration and management of the organization shall been in the Managing Committee. The Managing Committee shall exercise all such power and take such proceeding and do such acts, as are necessary for the proper arrangement of the affairs of the organization framed there under. In other words the Managing Committee shall have full power and authority to do all acts, matters, things and deeds as may be necessary or expenditure for the purpose of the organization and more the following: -
To look after, manage and supervise the management of the organization, its properties and to expend money required.
To pay all rates, rents, taxes, salaries and remuneration of the employee of the organization.
To prepare and submit to the General Body Meeting, an audited statements of accounts and reports of the previous years.
To form and sub-committee(s).
To invite and accept donation, subscription with or without condition.
to do all such acts and things as are incidental or conducive to the attainment of the objects specified in the memorandum of the organization.
22. MANAGING COMMITTEE MEETING: -
The Managing committee of the organization shall meet at least once in the month or often if necessary. Two third of the members of the Managing Committee shall form a quorum. For an adjourned meeting no quorum is necessary.
23. SERVICES OF NOTICE OF MANAGING COMMITTEE MEETING:-
A clear 7 (Seven) days notice in writing shall be given to all the members of the Managing Committee specifying the date, time and place fixed for holding the meeting and shall state the business to be transacted in the meeting. The manner of servicing notice of the Managing Committee meeting shall be in the same manner of servicing notice of the General Body Meeting mentioned in Rule-18.
24. POWERS AND ELECTIONS OF THE PRESIDENT:-
Without restriction, the general power of the Managing Committee, the following shall be the powers and the functions of the President –
The President shall exercise power of general supervision of the affairs of the organization.
To shall preside over the meeting of the General Body and Managing Committee. He shall also preside over the meeting of other committee and sub-committee constituted under his Chairmanship.
He shall sign the proceeding of all meetings presided over by him.
In the event of equality of votes on any resolution he shall have a casting or second vote.
To may delegate any of his powers to the Vice-President.
He may sure or be sued on behalf of the organization.
25. POWERS AND FUNCTIONS OF VICE-PRESIDENT: -
The Vice-President can exercise all the powers and fuctions of the president during the absence of the later. He can exercise the following powers and functions.
He shall assist the President for the smooth discharge of the later’s powers and functions.
He shall discharge power delegated to him by the President.
26. POWERS AND FUNCTIONS OF THE SECRETARY: -
The Secretary shall be the overall officer-in-charge of the organization in the day-to-day affairs and shall be responsible to the Managing Committee. The powers and functions of the Secretary shall be as under:
To take the resolution and decision taken by the General Body, Managing Committee and other committee or Sub-committee.
To conduct the meetings of the General Body, Managing Committee and Sub-committee of which he is a number.
to conduct correspondences on behalf of the organization.
To receive application for membership of the organization, and place them before the Managing Committee with his report and recommendation.
To ensure proper maintenance of the accounts of the organization.
To submit reports to the Managing Committee for time to time.
To arrange for the safe custody of all records, properties and other securities of the organizations.
To execute deeds, agreements, documents etc. for and on behalf of the organization.
To control expenditure within the approved budget on time to.
To sanction day-to-day payments and expenditures.
To incure expenses up to the extent of power delegated to him by Managing Committee in accordance with the rules of the organization.
To countersign the entries of the cash book.
To prepare annual report and statements.
To cause timely audit of the accounts of the organization and submit the balance sheets, auditor’s report, etc. to the concerned.
To appoint, suspend, dismiss, etc. of the salaries of employee, if any, subject to the proper approval of the Managing Committee, he shall have a general control over the staff.
27. POWERS AND FUNCTIONS OF THE ASSISTANCET SECURITY:
The Assistance Secretary shall exercise the power of the Secretary during the absence of the Secretary. The Assistance Secretary may assist the Secretary in discharging duties and functions.
28. POWERS AND FUNCTIONS OF THE TREASURER: -
The Treasurer shall be responsible for all the financial affairs of the organization. He shall not keep any amount of the organization. He shall make payments of the amount sanctioned by the organization. He shall place the correct position of the time to time in copulation with the Secretary. He shall prepare statements, returns etc. connected with the accounts of the organization.
29. MINUTES:-
The minutes of the meetings of the organization shall be recorded in minute books of pages which serially numbered. The Secretary shall record the minutes in his
absence the Assistant Secretary shall record the minutes, during the absence of both any mom or of the managing committee may be authorized by the president to do the work. Even in the case of the Secretary and the Assistant Secretary the Managing Committee by decision may authorize any other mom or of the Managing Committee to record the minutes if the business of the meeting is likely to effect the interest of the Secretary and the Assistant Secretary.
30. FUNDS:
The funds of the organization shall be composed of :-
Subscription from members.
Loans and advances from Government, Institution, Co-operation (corporate bodies) and Agencies.
Misc. receipts such as donations, grant gifts, etc.
31. NON-REFUNDABILITY OF SUBSCRIPTION AND FEES:-
Subscription once contributed and fees once paid to the organization shall not be refunded. The installment paid by the defaulter member shall be forfeited whom they cases to be member of the organization on account default of payment of subscription or other reasons.
32. SAFE CUSTODY AND INVESTMENT OF FUNDS
For safe custody and investment of the funds of the organization the following arrangement shall be made:-
i) All the funds shall be kept in the bank jointly operated by any two of the president, Secretary and the Treasurer.
ii) The account shall be open in a post office or a scheduled bank or any other banking company.
iii) The Secretary shall not keep more than Rs. 1,000/- (Rupees one thousand) only with him.
iv) The Treasurer shall not keep more than Rs. 2,000/-
v) Every expenditure shall be made on the sanction of the Secretary.
vii) No expenditure or investment shall be made under the program is already approved by the Managing Committee.
33. REGISTERS AND BOOK OF ACCOUNTS:-
Proper books of accounts, registers and other documents, shall be maintained as may be prescribed in the Manipur Societies Registration Act. 1989 and the Rules or by the Registrar of Societies. In case there is no such prescription the organization shall maintain the following books of accounts:-
Cash book showing daily receipts and expenditure, and the balance at the closing of each day.
Receipt book, containing forms in duplicate one of each set to be issued with details for money received by the organization and the other to serve as counterfoils.
Vouchers file, containing all vouchers for contingent and other expenditure incurred by the organization, numbered serially and filled chronologically.
Lodger showing consolidated and separate account of all items of receipts and expenditures.
Monthly register of receipts and disbursements.
Any other books of accounts, if required.
34. AUDIT:
The accounts of the organization shall cases to be audited at least once a year by a chartered accountant or any other qualified auditors. The society shall pay such amount as audit fee in the manner and the rate fixed by the appropriate authority of the audit. The Managing Committee shall arrange for proper internal audit and supervising.
35. FILLING OF DOCUMENT OF RETURNS:
Document statements and returns touching the affairs of the organization shall be submitted to the Registrar of societies and authorities within the time prescribed in the Acts and the Rules in compliance of the provisions therein or any directive from the Register of societies or other authorities. Proceedings of the meetings of the General Body, Managing Committee and any other committee shall be submitted to the Registrar of societies for his information approval etc.
36. INSPECTION OF BOOK AND SUPPLY OF COPIES:
(1) Subject to the provision to the Act and Rules, the organization shall keep open to inspection free of charge at its offices:-
A copy of the Manipur Societies Registration Act, 1989 and its amendments.
A copy of the Manipur Societies Registration Rules.
A copy of the Rules and Regulations of the organization.
The Register of mom ors.
The books containing the minutes.
The Register of the Managing Committee members.
The books of accounts.
A copy of the latest audited balance sheet.
Receipt and expenditure accounts.
(2) Certified copies of any documents which a Member of the organization or a member of the public has right to inspect shall be supplied on application.
(3) The fees for supply of such copies be calculated at the rate of Rs. 1/- for every 100 words or fraction thereof of the copy or extract.
37. SUIT BY OR AGAINST THE ORGANIZATION :
All suits by or against the organization shall be in the name of president.
38. DISSOLUTION
Subject to the Act and the Rules for any reason whatever is the activities of the organization comes to a standstill or to be would up, the Managing Committee by a Resolution shall recommend it to the General Body, which in turn at a meeting socially convened for the purpose resolved by not less then ¾ majority to dissolve the organization after giving 15 days notice of the meeting with specified justification for the purpose thereof.
39. DISPOSAL OF PROPERTIES:-
Subject to the Act and Rules on dissolution of the organization if after satisfaction of all its debts and liabilities where remain any property or properties movable or immovable, the same shall not be paid or distributed among the members of the organization but shall be given to some other similar associations to be determined in a special General Body meeting by votes not less than 3/4 th of the members present.
40. AMENDMENTS :
Subject to the provision of the Act and the Rules any alterations, addition, omission in the Rules and Regulations of the organization shall be effected by a resolution of the 2/3rds of the member present entitled to vote at a General Body meeting only convened for the purpose and their resolutions shall be confirmed by another general meeting to be held after an interval of one month of the former meeting.
41. DOUBTS:
If any doubt arises as to the meaning of and of the provisions of the Rules and Regulations managing committee may refer to the Registrar of societies and his decision shall be final.
42. MATTERS NOT COVERED IN THE RULES AND REGULATIONS:-
Any matter not specifically mentioned in these Rules and Regulations shall be dealt with sending to the provisions of the Manipur Societies Registration Act, and the Rules framed there under and the words and phrases used therein shall carry the importance as those in the Act and the Rules.
Certified to be true copy.
Sd/- Sd/- Sd/-
President Secretary Treasurer